EVision Student records
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The e:Vision system provides limited access to the SITS:Vision student record system which holds details of the University's current and former students and of applications for study. e:Vision is intended to broaden access to the information in the student record system in an easy-to-use manner, principally for academic staff, students and others who have a legitimate need for data about students and applicants but who would not normally use the SITS:Vision system directly.
There are already a number of web-based systems used for matters relating to student administration in use at York. These include:
- On-line accommodation applications for returning students
- On-line accommodation waiting list
- The 'student enquiry screen' which provides lists of students on courses and modules etc and allows emails to be sent to the list
- Student feedback system, which allows students to enter their opinions about modules via the web
The e:Vision system is an extension of this principle. The main difference is that e:Vision allows the user to interact directly with the database, so changes made there will be recorded in the main student records system.
From early 2005 the e:Vision system is available to all registered students at the University, for whom the following functions are available:
- View e:Vision messages
- View own basic details held on the student record
- View own module choices for the current academic year (taught course students only)
- View thesis details (research students only)
During the course of 2005, further functions will become available. It is intended that returning students registering in April, July and October 2005 will be able to do this via e:Vision. Access to student information for academic staff, on-line application for study and other developments will follow afterwards.
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[edit] Using e:Vision
[edit] Logging in
At present only registered students have access to the e:Vision system. To access the system, students will need to enter a username and password. This is the usual University user name (e.g. abc100) and password (not to be confused with usernames and passwords for departmental networks).
If your e:Vision session is inactive for a defined period of time you will be automatically logged out.
[edit] Navigating
e:Vision is designed to be intuitive and easy-to-use. If you have used web pages before, we hope you will agree and find you can use the system straight away.
e:Vision is divided up into 'pages'. You can switch between pages by using the page 'tabs' which are located underneath the main heading of the page (this is the picture at top of the screen featuring two geese, beneath which is the date and your name). The number of tabs you see depends upon your role as there may be some pages which are only intended for certain groups of people (e.g. research students). However all users should see at least the |Account Home| and |Logout| tabs. By clicking on these tabs you can switch between different pages of content or, by clicking |Logout|, leave the e:Vision system. You should always log out at the end of a session.
The content of pages is divided into coloured boxes. These generally fall into three groups:
- Boxes containing information only
- Boxes containing links. Clicking on the link will take you to another screen, which will generally contain information derived from the student record system, e.g. a list of your modules or a facility to change your address
- the Intray. This is used to provide messages to e:Vision users and for sending out 'tasks' such as on-line registration
At the bottom of each page is a set of four links:
|University Home| opens up the main YorkWeb home page in a new browser window |Disclaimer| links to the University's web disclaimer |Help and Support| opens up the e:Vision help pages in a new browser window. These pages provide frequently asked questions and allow you to report problems |Acceptable Use Policy| opens up a page in a new browser window which covers the policy for acceptable use of the e:Vision facility The Back, Forward and Refresh buttons on your browser will work as normal.
[edit] e:Vision and Data Protection
Students will only be able to access their own student details. University staff will be able to access student details in accordance with the University's data protection policy.
In order to protect your own confidentiality you must not disclose your password to other users. You should treat it in the same way you treat your bank pin number.
